Administrative Assistant / Receptionist
Responsibilities:
- Perform Administrative and Clerical Support (ordering supplies, directing calls and emails, greeting visitors)
- Handle and distribute daily incoming mail and deliveries
- Responsible for outgoing mail and UPS
- Organize and set up job folders
- Organize and file incoming/outgoing invoices & payments, print invoice received by email
- Weekly update of Design Group Project Task List
- Assist with the preparation of proposals
- Organize/coordinate annual Christmas lunches and parties
- Document management and scanning as needed
- Assist with prequalification paperwork
- Prepare and/or edit emails, letters, proposals, press releases, reports and presentations
- Coordinate Lunch & Learns, staff breakfasts, lunches and special occasions as needed
- Keep Board Room and Conference Rooms neat and stocked
- Assist Executive Staff with various tasks
- Assist Marketing Director with tasks as needed
- Assist with recruiting / Indeed applications as needed
- Coordinate company gifts (condolences, congratulation occasions)
- Assist in communication and needs of Executive Team and Accounting
Skills and Attributes:
- Experience in Administrative or Corporate Assistance preferred
- High-level working knowledge of computers and ERP software
- Proficiency required with Microsoft Office Suite and Adobe PDF
- Excellent written, interpersonal and oral communication skills
- Ability to plan, organize and prioritize work to meet schedules and timelines
- Attention to detail and problem solving skills
- Self-Motivated to grow and learn
- Positive attitude and ability to work well with others
- Professional appearance and demeanor
Job Type: Full-time
Salary: $25.00 per hour
Experience:
- Relevant experience: 3 years (Preferred)
- Administrative Assistant: 3 years (Preferred)
Location: Cumberland, RI 02864
Work Location: One location
Benefits:
- Health insurance
- Dental insurance
- Retirement plan
- Paid time off
Typical start time: 8AM
Typical end time: 5PM
This Job Is: Open to applicants who do not have a college diploma
Schedule: Monday – Friday