Administrative Assistant / Receptionist

Responsibilities:

  • Perform Administrative and Clerical Support (ordering supplies, directing calls and emails, greeting visitors)
  • Handle and distribute daily incoming mail and deliveries
  • Responsible for outgoing mail and UPS
  • Organize and set up job folders
  • Organize and file incoming/outgoing invoices & payments, print invoice received by email
  • Weekly update of Design Group Project Task List
  • Assist with the preparation of proposals
  • Organize/coordinate annual Christmas lunches and parties
  • Document management and scanning as needed
  • Assist with prequalification paperwork
  • Prepare and/or edit emails, letters, proposals, press releases, reports and presentations
  • Coordinate Lunch & Learns, staff breakfasts, lunches and special occasions as needed
  • Keep Board Room and Conference Rooms neat and stocked
  • Assist Executive Staff with various tasks
  • Assist Marketing Director with tasks as needed
  • Assist with recruiting / Indeed applications as needed
  • Coordinate company gifts (condolences, congratulation occasions)
  • Assist in communication and needs of Executive Team and Accounting

Skills and Attributes:

  • Experience in Administrative or Corporate Assistance preferred
  • High-level working knowledge of computers and ERP software
  • Proficiency required with Microsoft Office Suite and Adobe PDF
  • Excellent written, interpersonal and oral communication skills
  • Ability to plan, organize and prioritize work to meet schedules and timelines
  • Attention to detail and problem solving skills
  • Self-Motivated to grow and learn
  • Positive attitude and ability to work well with others
  • Professional appearance and demeanor

Job Type: Full-time

Salary: $25.00 per hour

Experience:

  • Relevant experience: 3 years (Preferred)
  • Administrative Assistant: 3 years (Preferred)

Location:  Cumberland, RI 02864

Work Location:  One location

Benefits:

  • Health insurance
  • Dental insurance
  • Retirement plan
  • Paid time off

Typical start time:  8AM

Typical end time:  5PM

This Job Is:  Open to applicants who do not have a college diploma

Schedule:  Monday – Friday